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Mass Transit Memorandum <br /> No. 051509-1 <br /> May 15, 2009 <br /> TO: Honorable Mayor McElroy and City Council Members <br /> FROM: Ryan McCrady, City Manager �� <br /> Paul McChancy, Mass Transit Administratgr���r <br /> � <br /> SUBJECT: Agreement for Transit Management <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: contract for management of the Transit System to McDonald <br /> Transit Associates, Inc. <br /> BACKGROUND: The City now has a contract with First Transit,Inc., to manage the <br /> Transit System. Attached is the scope of services for the transit <br /> management contract. The current contract will expire on June 30tn <br /> Staff advertised for proposals for a firm to manage the Transit <br /> System in the national, industry magazine, "Passenger Transport", <br /> published by the American Public Transportation Association. The <br /> advertisement stated that the term of the contract would be three <br /> years,plus two option years. Seven firms responded to the <br /> advertisement and requested the full request for proposals (RFP). <br /> Only First Transit and McDonald Transit Associates submitted <br /> proposals by the deadline. Attached is a Bid Tabulation sheet that <br /> shows the management fees proposed by both firms. Staff has <br /> determined that both proposals meet the minimum specifications <br /> published in the RFP and all of the other requirements of the bidding <br /> process. Staff found that both firms are capable of and competent to <br /> perform the work. The three member Evaluation Committee, <br /> appointed by City Council,reviewed both proposals and held <br /> telephone interviews with representatives of the two firms. The <br /> Committee members scored each firm using the evaluation criteria <br /> contained in the RFP. Attached is a scoring sheet showing the <br /> average scores given by the Committee members. As the scoring <br /> sheet shows, the Committee recommends that the management <br /> contract be awarded to McDonald Transit Associates. <br /> POTENTIAL First Transit will be represented at the City Council meeting to <br /> OBJECTION: present their case. <br /> INPUT FROM Evaluation Committee members Patrick Laegeler, Betsy Stockard, <br /> OTHER SOURCES: and Paul McChancy <br /> STAFF REFERENCE: Paul McChancy, Mass Transit-Administrator <br /> BUDGET/TIME Awarding this contract would increase the management fee which <br /> IMPLICATIONS: would exceed the budgeted amount by$9,865 for FY 2009-2010. <br />