R2009-47 APPROPRIATING FUNDS FOR AGREEMENT WITH ILLINOIS DEPARTMENT OF TRANSPORTATION

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• August 4, 2008 - staff updated Council with a "Green Sheet Memo"on the current weight limits placed on the Garfield Avenue Bridge and expected time frame for further inspections and construction plans. • August 18, 2008- Council approved Resolution 2008-125 authorizing an agreement with BWC to provide engineering services to update the plans and specifications for the rehabilitation work on the Garfield Avenue Bridge. The cost of this work was not to exceed $15,000. • October 20, 2008- Council approved Resolution R2008-173 authorizing an additional $24,000 to the agreement with BWC, for a total not to exceed $39,000 for engineering services to prepare and update rehabilitation plans and project manual for the Garfield Avenue Bridge. Past Inspections Inspections of the Garfield Avenue Bridge over the CNIC Rail Road have indicated progressing deterioration resulting in an urgent need to perform major repairs on piers 3 and 6 along with minor concrete repairs at other locations on the bridge. Recent advances in construction foundation technology enable the priers to be rehabilitated without totally removing them. This results in a more cost effective design. Proposed Funding The Garfield Avenue Bridge has been approved for 80% funding provided through the American Recovery and Reinvestment Act (ARRA) which has allocated over$2.9 million to be spent on transportation projects in the Decatur urbanized area. The attached Local Agency Agreement for Federal Funding authorizes the use of up to $720,000 in Federal ARRA funding to cover 80%of the project with the City covering the remainder of the costs which are estimated to be $180,000 or 20%. It is proposed that the City pay its portion of the estimated project costs with MFT funds. The City needs to retain the services of a structural engineer to provide construction engineering assistance during the course of the project. Based on previous experience, problems, issues or questions may arise during the bridge construction that can only be addressed by an licensed structural engineer. BWC has proposed an amount of$15,000 to perform reviews of the various structural items involved in this project. They will approve construction details provided by the contractor and address issues or answer construction questions that arise during the project. The Garfield Avenue Bridge project is to be awarded on the State bid letting on June 12, 2009, with construction expected to begin in July. The work should be completed late this year. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: Illinois Department of Transportation, BWC STAFF REFERENCE: Richard Marley, Director of Engineering and Infrastructure and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. Page � 2 �!