R2008-164 ACCEPTING THE BID - Laserfiche WebLink

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COUNCIL COMMUNICATION FORM PURCHASING & INTERNAL SERVICES MEMORANDUM #08-58 October l, 2008 TO: Honorable Mayor Carrigan and City Council FROM: John Smith, Interim City Manager Ron Neufeld, Financial Management Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Purchase of Police Vehicle SUMMARY RECOMMENDATION: Staff recommends awarding contract to Miles Chevrolet to furnish one (1) 2008 Chevrolet Impala police pursuit vehicle. BACKGROUND: This vehicle will be used by the Police Department. It will replace a 2007 Ford Crown Victoria that was totaled in a crash. Miles Chevrolet has one black pursuit vehicle in their inventory with specifications the same as ours. By purchasing the vehicle now from Miles, the Police Department will not have to operate without one, since it will be several months before the next purchase of police vehicles. Purchasing a 2008 model will avoid probable price increases expected for the 2009 models. Additional background information concerning the vehicle transaction: • The mileage on the totaled car, vehicle #811, was 71,527. • The self insurance fund will reimburse the Equipment Replacement Fund approximately $6,200 for the value of the vehicle prior to the crash. Under the equipment replacement policy, $20,965 had already been deposited in the equipment replacement fund for the future replacement of vehicle #811. The actual purchase price is $19,845.91 leaving a $1,120 balance in the Equipment Replacement Fund for this vehicle. Additionally, the insurance payment will be returned to the ERF. • Fleet maintenance staff will remove the transmission from the totaled vehicle and install it in police vehicle #823 to replace a failed transmission. Vehicle #823 is assigned to light duty and is being used by a liaison officer at one of the school. • The totaled vehicle will be sold for salvage. Removing the wrecked car may reduce the salvage value slightly, but the City will still obtain a savings over the cost of purchasing a rebuilt transmission for vehicle#823.