R2008-160 AUTHORIZING AGREEMENT - Laserfiche WebLink

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r_ Engineering& Infrastructure Memorandum NO. 2008-71 DATE: September 25, 2008 TO: Honorable Mayor Carrigan and City Council FROM: John A. Smith, Interim City Manager . �C � � .��c- Richard G. Marley, P.E., Director of Engineering& fras ructur�� Aaron M. Lawson, P.E., Assistant City Engineer�,�v�l� , SUBJECT: Agreement with Bainbridge, Gee, Milanski& Associates, Inc. to Perform Phase I of the Sanitary Sewer Master Plan City Project 08-14 SUMMARY RECOMMENDATION: It is recommended by staffthat the City Council approve the attached resolution authorizing an , agreement with Bainbridge, Gee, Milanski &Associates, Inc. (BGM)to provide professional �' services for Phase I of the Sanitary Sewer Master Plan. The resolution authorizes the Mayor to execute an agreement with BGM and for the expenditure of up to $135,000 for reviewing the � current status and condition of the sanitary sewer system. BACKGROUND: The City has begun an evaluation of the management, operation and maintenance of the sanitary sewer system. The overall goal of the master plan is to provide a high level of service to customers, optimize resources, and shift activities from being reactive to predictive. When all portions of the Sanitary Sewer Master Plan are complete, the City will have a document with which to better understand the City's sanitary sewer system and respond to its rehabilitation and maintenance needs. It will also be a tool to assist the City in logically planning for future development and sanitary sewer improvements. The Sanitary Sewer Master Plan is slated to be achieved over the course of several years through three phases: Phase I Condition Assessment Phase II Program Development Phase III Implementation Plan The key objectives of the first phase include: • To meet with City employees, review current practices of sewer system management, study the condition of the Sanitary Sewer System, review regulatory requirements and compliance, suggest financing alternatives, detail goals and objectives for management of the system, forecast cash flows, recommend steps in developing an asset management plan, and recommend changes to the operation and maintenance ofthe system. • Summarize the findings of this study in a report. • Assist in the review of storm drainage by providing insight, hydraulic capacity and other background on the Combined Sewer/ Stormwater portion of the collection system.