R2008-74 AUTHORIZING AGREEMENT DECATUR CONFERENCE CENTER AND HOTEL

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, Group Guests at that time are referred to as the"Revised Room Block." Thereafter,additionai reservations for Group Guests for the Meeting Dates will be accepted on a space-available basis at the Meeting Rates. Notwithstanding the foregoing,but subject to the next paragraph,the Group shall remain liable as provided in this Agreement for all of the Released Rooms at the applicable Meeting Rate unless the Hotel is at 100%occupancy. The forgoing calculation shall apply only if the Meeting takes place and is not cancelled in it entirety. If the Meeting is cancelled in its entirety,Section Cancellation and Liquidated Damages shall apply. Attrition: Hotel is relying upon Group to use a total of 400 paid room nights during the event. Should the number of paid room nights fall below 85%of the guaranteed number then the following charges will apply according to percent of pickup. 85%or more ()";„c�E't<�tal h(ockc�l ;�le�pir�g Rcx�m Rcc c:nuc 70%-84% 17°�a<�f tr�tal l�lucl�ed Sle�pir�� Re�om Rer.•enue 55%-69% ��4°��of t<�tai blocked S3ecpiny Ruom Reti�enuc 40%-54% i i"�,c>f�tc�tal hlot:k�d Sleering Roc�m R��enue 25%-39% 68"/„�f total blocked SleePin`�Roortn itcvenuc 10%-24% b�%�e�f totai hlockcd Sleeping Roorn R��em�e Less Than 10% 1{)(}'��,c�f tcital bl�7cked �leepin� Rocam Re�eilue Reservations: Reservations by Group Guests must be secured by a valid major credit card or other deposit satisfactory to the Hotel. Reservations and deposits must reach the Hotel no later than seven days before the day of arrival. The Hotel's form for reservarions shall be used. In some cases the Hotel may require full advance payment to guarantee the reservation.Each reservation for which the required deposit has been received is guaranteed for arrival unti16:00 p.m. of the scheduled arrival date. Deposits are refundable to the Group Guest if the Hotel receives notice of cancellation no later than 72 hours before the scheduled arrival date. However,the Group shall remain directly liable for such cancelled reservations as provided in this Agreement. Check-in time is 4:00 p.m. on the first date reserved. Checkout rime is 12:00 p.m. A late-departure charge may apply for any room occupied after the checkout rime. Program Agenda; Funetion Space: Function space as requested by the Group will be held until the Option Date 'I of OS/30/08. The final program must be confirmed by the Group in writing no later than 30 days before the first meeting date. Function rooms are assigned according to food and beverage revenue minimums,anticipated number of guests, set up requirements and available space at time of booking. 'The hotel reserves the right to assign and,if necessary,reassign function space to accommodate all parties concerned. The function time noted on the event order is the rime that the room will be reserved for your use. A labor fee applies to all outdoor funcrions depending on the size and set-up requirements. There will be a$50.00 surcharge for changes to your function meeting room � set-ups on the day of the event. Meeting Space Charges: Based upon the meeting and banquet space arrangements outlined here,your meeting room charge would be$15,000. A 19%Service Charge will be applied to all meeting room charges that are not waived. Meeting Room Credits Would Apply As Follows: If the Group reaches a total Revenue Goal equal to or greater than$15,000 the banquet room charge will be waived. If total revenues are less than$15,000 then the Group will owe the difference of the Revenue Goal and the Actual Revenues or the meering room charge whichever is less.All Banquet Food and Beverage,group sleeping room revenue,and 25%of A/V revenues are calculated as Actual Revenue.Taxes and gratuity are not included in total revenues. Food And Beverage;Hospitality Suites:All food and beverage functions will be supplied and prepared by the Hotel. No outside food or beverage may be brought into the banquet rooms. A 19%Service Charge and applicable Sales Tax will be added to all food and beverage items. All menu prices are subject to change without notice and are not guaranteed beyond 60 days prior to the event date. Menus: We welcome the opportunity to create menus especially for your needs. In the event your group requests a split menu, entree selections are limited to a maximum of rivo selections. One price is charged for this service and the highest entree price will be used. The hotel requires place cards or ticket identification for the particular entree selections by each guest. All special dietary or vegetarian requests must be submitted 24 hours in advance of the 2