R2008-72 AUTHORIZING SUPPLEMENTAL AGREEMENTS WITH THE STATE OF ILLINOIS

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Engineeriog & Infrastructure Memorandum NO. 2008 - 41 DATE: Ma 13 2008 Y � TO: Honorable Mayor Osborne and City Council Members FROM: John Smith, Interim City Manager Greg Crowe, Assistant City Manager, EU Rick Marley, P.E., Director of Engineering `j��/�� O I� '�''l SUBJECT: Su lemental A reements with the State of IWnois and URS Co oration for PP g Design Services for the Eldorado Street Enhancement Project, City Project 06-25, Section 06-00625-00-SW SUMMARY RECOMMENDATION: It is recommended by staffthat the City Council adopt the attached Resolutions authorizing the Mayor to sign supplemental agreements with: , 1. The State of Illinois to utilize Federal funds for the final design of the Eldorado Street ' Enhancement Project and State funds to design maintenance improvements to Eldorado � Street, and; 2. URS Corporation., (URS)to provide Phase II design services for the Eldorado Street Enhancement project and other maintenance improvements for a fee not to exceed $292,327.60. This is in addition to the currently authorized amount of$154,705.74 for a I total engineering services agreement cost of 447,033.34 BACKGROUND: In 2006, the City was notified that it had received an Illinois Transportation Enhancement Program(ITEP) grant of$1.5 million for streetscape improvements for Eldorado Street between Church and the CNIC raikoad tracks near Front Street. The grant requires a 20% City match. Under the grant, the design process requires the City to enter into agreements with the Illinois Department of Transportation(IDOT)to administer the grant, and URS to provide the necessary design services. In February 2007, the City Council authorized a $154,705.74 agreement with IDOT and URS to begin preliminary design work for the Eldorado Street Enhancement. During the preliminary design process, the need for significant curb and gutter replacement on Eldorado Street was noted along with a need for a new paved surface to compliment the proposed streetscape improvements. IDOT agreed to fund this added work at 100% as part of the project. The overall design services Supplemental Agreement adds $292,327.60 to the originally approved amount of $154,705.74. This added amount reflects: 1. $118,677.77 in funding for the design work to incorporate curb and gutter replacement along with resurfacing Eldorado within the project limits, which will be reimbursed by IDOT at 100%, and; Page � 1