R2008-65 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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5130 Hickory Pant Frontage Road Suite 2 Decatur,IL 62526 • (217)875-3333 (217)875-3371 FAX � phil.pwc(o�comcast.net E-MAIL TO: Matt Newell, P.E City Engineer FROM: Phillip W.Cochran, P.E DATE 05/09/08 SUBJECT: 300 Block N Water Street Enhancement Project PWC PROJECT#: 704 CITY OF DECATUR PROJECT: 0703 As a part of my professional services to the City of Decatur for the subject project I am to assist the City in the taking of bids and prepare a recommendation for award after the bids have been reviewed. As you are aware bids were opened yesterday for the project. There w�ere a total of five bids received ranging from a low of$518,655.29 from Otto Baum to a high of$678,800.00 from Mid States. Petry-Kuhne submitted a bid and made an obvious error therefore their bid wnuld be removed from consideration. Bids w�ere received with an alternate requested for either full-depth asphalt pavement or concrete pavement. All other bid items w�ere the same;those items were bid as the Base Bid. The low bid of $518,644.29 which was submitted by Otto Baum is based on the concrete pavement alternate. I have reviewed all of the bids and am very comfortable in recommending that the City award the contract to Otto Baum Co. Inc. aocepting their bid using concrete pavement,therefore Alternate B plus the base bid which totals$518,644.29. I have discussed the aggressive project schedule with Otto " Baum's representative and was assured that the schedule would be met,assuming the Reynolds Building contractors do not interfere. We have met with the Reynolds Building General Contractor, Petry- Kuhne, and discussed our project timeline with them;they have on two occasions acknowledged that they vu�uld not coriflict with the projects schedule. Barring a nature disaster there should be no problem with Otto Baum meeting the contract documents schedule which in turn will satisfy the Ciry's Developers Agreement with the Reyndds family.