R2008-14 AUTHORIZING GRANT OF LICENSE WITH MILLIKIN UNIVERSITY

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Engineering & Infrastructure Memorandum NO. 2008-09 DATE: January 22, 2008 TO: Honorable Mayor Osborne and City Council FROM: Steve Gar Cit Mana er Y g /� I Greg Crow ssistant City Manage�'j ` /1 Richard G. arley, P.E.,Director of Engineering & n��astructure SUBJECT: Grant of License Relating to West Main Street Restoration Project City Project OS-25 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached Resolution authorizing the Mayor to sign an agreement with Millikin University to allow portions of the proposed West Main Streetscape improvements to be constructed and thereafter maintained on Millikin University property for a minimum of 20 years. The resolution also authorizes the expenditure of up to $24,001 for the right to construct and maintain improvements on Millikin University property. This sum includes $24,000 to reimburse the University to relocate two large masonry signs and $1.00 for the right to construct and maintain improvements on Millikin property. BACKGROUND: In July, 2006, the City Council authorized an agreement with Blank, Wesselink, Cook, and Associates (BWC) and the Illinois Department of Transportation (IDOT) for the engineering design of streetscape improvements on West Main Street between Oakland Avenue and Fairview Avenue. The project is being funded with a Federal Enhancement Grant administered by IDOT. The grant provides 80% funding with a 20% City match. The project goal is to begin and complete construction on West Main during the summer and fall of 2008. The proposed streetscape enhancement continues the improvements made on West Main east of Oakland Avenue. The work includes a multi-use trail, sidewalks, street lighting, curb and gutter, , brick street work and landscaping. Some portions of the sidewalks and landscaping will be ' placed on property owned by Millikin University. In order for this to occur, IDOT requires that I an agreement be in place between the City and Millikin to allow the improvements to be � constructed and remain in place for a period of at least 20 years. The affected locations are specified and mapped as part of the agreement. The design also includes modifications to the pedestrian crossing on Fairview Avenue aimed at I' increasing pedestrian visibility and safety. This work requires the relocation of sidewalks on �', both sides of Fairview Avenue and makes it necessary to relocate two brick and slate signs for �i the Perkinson Music Center and ADM-Scovill Hall currently located on the east side of the road. I Page � 1 I,