R2007-219 ACCEPTING BID MILES CHEVROLET, INC.

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* . Mass Transit Memorandum No. 111307-1 November 13, 2007 TO: Honorable Mayor Osborne and City Council Members FROM: Steve Garman, City Manager Paul McChancy, Mass Transit Administrator � ��- SUBJECT: Purchase Order for One 12 Passenger Van SUMMARY Staff recommends that Council adopt a Resolution awarding a , RECOMMENDATION: purchase order for one 12 passenger van to the lowest bidder, Miles Chevrolet, Inc. BACKGROLTND: On October 2, 2007, the Decatur Public Transit System placed an advertisement in the Herald &Review newspaper requesting ' sealed bids for furnishing the City with one 12 passenger van. Notices were also mailed to 13 new car and truck dealers in the Decatur area. The three firms that requested the full bid package ' and specifications all submitted bids by the published bidding ' deadline on November 2nd. The Mass Transit Administrator determined that all bids were acceptable with respect to the vehicle specifications, although all bids contained slight variances from the stated specifications. All other requirements of the bidding process were satisfactorily met. As shown on the attached tabulation of bids the lowest bidder was Miles Chevrolet, Inc. with a bid of $21,296.00. POTENTIAL Bidders had 5 days from the announcement of the lowest bidder to OBJECTION: file a protest. No one has objected to awarding the purchase order to Miles Chevrolet, Inc. INPUT FROM James Gillum, Maintenance Superintendent OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME Staff has already obtained a federal grant for 80% of this purchase. IMPLICATIONS: City funds have been budgeted for the remaining 20%.