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.� , <br /> In addition to un-planned emergency work, there was a modest amount of increased work that is <br /> not of an emergency nature. These changes in quantities are routinely expected on every <br /> construction project. On this project these purchases consisted of minor changes in quantities for <br /> backfill materials, pavement patching, materials to replace failed components, and similar non- <br /> emergency items. On phase 2 of the Green Street Water Main replacement project, the total <br /> amount of non-emergency purchases is $29,525.05. <br /> The total of both emergency and non-emergency costs is $91,847.72. A table summarizing extra <br /> costs for phase 2 construction is attached to this memo. <br /> The total phase 1 and phase 2 contract amount of$663,425 included an un-expended balance <br /> from phase 1 in the amount of$43,738. This amount was intended to be used for unexpected <br /> project costs in phase 2. The total emergency and non-emergency costs exceeded the un- <br /> expended balance by$48,109.72. In order to make final payment to the contractor, Council is <br /> requested to authorize a change order in this amount. <br /> Staff acknowledges that under the City's purchasing procedures, Council should have been <br /> previously informed of the need to perform work of an emergency nature. Staff apologizes for <br /> failing to keep Council informed. Several changes in project management procedure have been <br /> directed as a result of this problem which should prevent future occurrences. <br /> POTENTIAL OBJECTION: There are no known objections to this resolution. <br /> INPUT FROM OTHER SOURCES: Bodine Services of Decatur <br /> STAFF REFERENCE: Richard Marley, P.E., Directar of Engineering & <br /> Infrastructure, at 424-2747 <br /> Richard Marley will be in attendance at the City Council meeting to answer any questions of the <br /> Council on this item. <br /> BUDGET/TIME IMPLICATIONS: <br /> The change order amount is $48,109.72. Funding for this project is currently budgeted in the <br /> Water—Non Lake Capital Fund. <br /> Attach: 2 <br /> cc: John Smith, Assistant City Manager far Public Services <br /> Keith Alexander, Director of Water Management <br /> Matt Newell, City Engineer <br /> Bob Davidson, Engineering Tech Supervisor <br /> Shari Jewell, Engineering Tech I <br /> Bodine Services of Decatur, Inc. <br /> Page 2 <br />