R2007-154 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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T � Engineering & Infrastructure Memorandum NO. 2007-48 DATE: August 13, 2007 TO: Honorable Mayor Osborne and City Council FROM: Steve Gar City Manager � ��,-1 //� , Richard G. rley, P.E.,Director of Engineering Infrastruc ure Matthew C. ewell, P.E., City Enginee��,�'� SUBJECT: Nickey Avenue Storm Drainage Improvements, City Project 07-14 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract far Nickey Avenue Storm Drainage Improvements, City Project 07-14, to Barr &Robison Sewer &Excavating Company, Inc., as the second lowest, responsible bidder in the amount of$417,783.00. Staff recommends an additional $32,217.00 be authorized as a contingency for a total project cost of$450,000.00 and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: Over the past several years, the City has received repeated drainage complaints in the Nickey Avenue area. Many of the complaints center on the inability of storm water to drain away from the area resulting in minor flooding at various locations. Through this contract, City Engineering proposes to install storm sewers and perform ditching in the area generally east of Nickey Avenue and north of William Street. This work will significantly improve storm drainage in the area. The project plans and specifications were prepared by Engineering Division staff. The project was advertised July 12, 2007, and bids were opened on July 30, 2007. The results for the letting are as follows: Compared to Engineer's Est. Bidder Bid Price Over (-Under) Engineer's Estimate $424,449.00 ---- Ace Contracting of Illinois, Inc. $404,479.80 (-4.70%) Entler Excavating Co., Inc. $417,170.50 (-1.71%) Barr&Robison Sewer & Excavating, Inc. $417,783.00 (-1.57%) Staff recommends that the City Council approve a contract with the second lowest responsible bidder, Barr&Robison Sewer&Excavating Company, Inc., to perform the Nickey Avenue Storm Drainage Improvements project. Barr has performed many similar projects for the City with satisfactory results.