R2007-84 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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. � ' Engineering & Infrastructure Memorandum I,, NO. 2007-22 May 9, 2007 ' TO: Honorable Mayor Osborne and City Council FROM: Steve Gar City Manager �� Richard G. rley, P.E., Director of Engineering & Infrastructure Matthew C. ewell, P.E., City Enginee��1�( ', N��ri- � SUBJECT: Ash Disposal Project, City Project 07-10 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the I contract for Ash Disposal Project, City Project 07-10, to Entler Excavating Co., Inc., as the lowest, responsible bidder in the amount of$284,000.00, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: �'I Over 7,000 cubic yards of ashes remain from the burning of limbs resulting from the ice storm I, which struck the City November 30 - December l, 2006. Approximately 1,100 cubic yards of ashes '� are at the Richland Community College burn site and approximately 6,100 cubic yards at the �, Hickory Point Township burn site. , The project is structured to require the contractor to dispose of the ashes at a certified landfill in accordance with all City, State, and Federal requirements. The contractor is to adhere to strict dust � control practices and must work to see that the ashes are cold before hauling. '� Time is an important element in this project and there is a great need to proceed to clean up each � site and restore the areas. The Richland site must be cleaned up in preparation for the 2007 Farm Progress Show. The Hickory Point Township Highway Department has limited access to material storage until the burn site is cleaned up and the access roads restared. �, A follow-up contract will be prepared for the Hickory Point Township site to repair the access road and storage lot damaged by the heavy equipment involved in the limb disposal. This contract will follow the completion of the ash pile removal work so that an actual measurement can be made of the final damage to the site. This will likely be advertised in late July or August of this year. The project plans and specifications were prepared by Engineering Division staff in consultation with Hickory Point Township, and Richland Community College. The project was advertised in the Herald &Review on Thursday, April 19, 2007, the City of Decatur web site, and the following plan houses: • Dodge Reports, Springfield, Illinois ' • F. W. Dodge, Indianapolis, Indiana • Reed Construction Data, Norcross, Georgia • Greater Peoria Contractors & Suppliers Association, Inc., Peoria, Illinois