R2007-30 ACCEPTING BID AND AUTHORIZING CONTRACT

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ECONOMIC AND URBAN DEVELOPMENT MEMORANDUM Memo No. 07-30 February 28, 2007 TO: Honorable Mayor Paul Osborne and City Council FROM: Steve G ity Manager Greg C. Cr e Director of Economic&Urban Development SUBJECT: Transfer House Exterior Renovation SUMMARY RECOMMENDATION: It is recommended by staff and Farnsworth Group that the City Council approve the attached resolution awarding the contract for the Transfer House Exterior Renovation to Otto Baum for $482,600 as the lowest, responsible bidder along with alternative item number 2 at no extra chazge and specified allowances, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: Farnsworth Group has been working with the Illinois Historic Preservation Agency to prepare bidding and construction documents to restore the Transfer House's exterior to its historic prominence of the early 1900's. The proposed renovations to the Transfer House will include historic restora.tion of the roof, ornamental spire, windows, doors, stone masonry, stone benches and exterior lighting. The project will also include the demolition of the interior partition wa11s and ceiling. , The base low bidder for the project is Jones& Sullivan with a bid of$449,000. Jones& Sullivan's bid included a$15,000 increase for Alternate Number 2 which allows for a factory conshucted ornamental �' spire in place of a custom fabricated spire. Otto Baum's bid includes no extra charge for Alternate Number 2. Farnsworth Group recommends using Alternate Number 2 based on expected reduced maintenance on the factory conshucted spire. Otto Baum is the low bidder with Alternate Number 2 included. Alternate Number 1 can provide a cost reduction by eliminating the flat seam metal roof panels and replacing it with a painted, asphalt built-up roof. Otto Baum's bid includes a credit of$15,000 with Alternate Number 1 while Jones & Sullivan includes a credit of$14,000. The flat seam metal roof panels will be more historically accurate for the restoration. Farnsworth Group does not recommend using Alternate Number 1. The Architect's estimate for the project was in-between$432,173 and $508,728. Otto Baum's contract will be $482,600 which includes their bid of $452,600 plus a $25,000 contingency allowance and $5,000 environmental testing allowance. The contra.ct with Farnsworth Group for construction and bidding documents was $28,000. 1NPUT FROM OTHER SOURCES: N/A POTENTIAL OBJECTION: N/A STAFF REFERENCE: Any additional questions may be forwarded to Greg Cmwe at 424-2727 or at �ccrowe(a�decaturnet.org. BUDGET/TIME IMPLICATIONS: In the 2006/07 Annual Budget, $100,000 was budgeted for improvements to the Transfer House. The rest of the project costs will be budgeted in the Non- Departmental Fund for 2007/08.