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• the information supplied on the application; <br /> • the additional information gathered during the evaluation interview; <br /> • any medical information supplied by the applicant's doctor, included with the <br /> application; <br /> • when necessary, the answers to follow-up questions addressed to the applicant's <br /> doctor; <br /> • if the functional mobility assessment is used, the detailed observations of the <br /> evaluator of the applicant's physical and cognitive functioning; and <br /> � any other information gathered before, during, or after the interview and functional <br /> mobility assessment that pertains to the applicant's eligibility. <br /> Then, using reasoned judgment and adhering strictly to the specific eligibility standards <br /> developed for the Decatur area, Macon Resources will determine if the applicant is <br /> eligible for ADA paratransit services and, if eligible, ascertain the appropriate category of <br /> eligibility: unconditional, conditional, or temporary. <br /> 3. Macon Resources shall process each eligibility determination and submit that <br /> determination as a recommendation to the City. <br /> a. Macon Resources shall prepare accurate and thorough documentation of its reasons <br /> for making each eligibility determination, including the reasons for determining the <br /> category of eligibility. Effective documentation may require the use of audio and <br /> video recordings in some cases. <br /> b. Macon Resources shall submit its eligibility determination for each applicant to the <br /> City as a recommendation. The City shall be responsible for making the final' <br /> decision on each application, and communicating that decision to the applicant. <br /> Macon Resources shall submit its recommendation to the City no later than 15 calendar <br /> days after it receives an application. <br /> 4. Macon Resources shall prepare monthly statistical reports and billing statements, and an <br /> annual summary report of all activities related to this contract. <br /> a. The monthly report shall indicate the following: <br /> • The number of applications received. <br /> • The number of eligibility evaluations scheduled. <br /> • The number of eligibility evaluations completed, with applicants' names and <br /> dates of evaluations. <br /> • A listing of the determinations made/completed during the month, separated into <br /> eligibility categories. <br /> • A detailed invoice for all billable activities for the month. <br /> • Other reporting requirements as notified by the City. <br /> Monthly reports shall be submitted no later than the 15th day of the following month. <br /> 9 <br />