R2006-122 ACCEPTING PROPOSAL AND AUTHORIZING PURCHASE ORDER

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` 1 I City Council Memo#06-42 To: Mayor Paal Osborne and the City Council From: Steve Garman, City 1Vlanager I James A. Anderson, Chief of Police '� Re: Remote Atarm and Control for Tower Bu�lding Date: July 24, 2006 Staff Recommend�tion- I, The radio tower building at 2b00 N. Jasper is vital to public safety communications. Due to a recent failure of several systems in the building, it is recommended that an alarm system be purchased and installed that will report directly to the Emergency Communications Center. The alarm system will monitor the status of vital equipment as well as environmental conditions inside the building. It will also serve as a security ; system. The recommendation is to accept the bid from Barbeck, our cunent I communications system service provider for the purchase, installation and maintenance of this system. Background- The City of Decatur owns and operates an 800MHz trunked radio system that serves all public safety and public works in the city. The system alsa serves the Macon County ' Sheriff's Department. The primary radio system and eomponents operate in a building at the Municipal Services Center at 2600 N. Jasper. That is also the site of the radio system transmission tower. The equipment in this building and tower site include radia controllers, an uninterrupted power source(UPS) and communication links from all of I, the city's remote sites such as the police department and fire stations. The back up radio ' system is housed and operated out of the Macon County Courts Facility, 200 E. Wood St. During a recent heat wave, one af the two large air conditioners that cool the building II overheated and shut down. This placed a greater load on the second air conditioner and it overheated and shut down a short time later. The computers and controllers inside the building are very sensitive to changes in the environment, especially when it comes to elevated temperatures. They began to fail due to the heat in the building. There is additional equipment in the building that is vital to the efficient operation of the cammunication system. It is vital to keep all equipment in the building running at peak ' efficiency, In order to monitor this equipment and the enviranment in the tower building, it is recommended that a multi-function alarm system be purchased and installed in the tower building. Steps for Implementat�on- Barbeck Communications Group, �nc, is the vendor and carrier of the city's maintenance agreement far the radio systems. Barbeck has conducted research and an inspection of the tower building and recommends a system that can monitor all vital functions inside the building as well as provide se�urity for the perimeter of the site. Barbeck