R2006-06 AUTHORIZING EXECUTION OF AGREEMENT

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LEGAL DEPARTMENT MEMORANDUM NO. 2006-02 To: Mayor Paul Osborne and the City Council From: Steve G , City Manager Gerard e , Asst. Citp Manager `�r� Wendy ort land Cor oration Counsel � Re: Renewal of Contract with Emergency Telephone System Board Date: January 25, 2006 Summary Recommendation- This memorandum is written to obtain consent from the City Council to authorize city management to enter into a contractual agreement(ANNEX A) with the Macon County Emergency Telephone System Board(ETSB) for managing, staffing and equipping the Public Safety Answering Point. The staff has reviewed the proposed contract and is in favor or signing the contract, effective from the date of signing through December 31, 2008. Background- The City of Decatur entered into a contractual agreement with the Macon County Emergency Telephone System Board for the operation and management of the Public Safety Answering Point (PSAP) in December of 2000. The PSAP, also known as the Emergency Communications Center, is where a119-1-1 calls are answered and dispatched for Macon County. The center is operated by the Police Department. The contract between the City and the ETSB expired as of December 31, 2004 and the contractual agreement has been extended on a month by month basis as outlined in Article I of the contract. The contract outlines responsibilities of both parties for equipping, staffing and managing the PSAP. Financial Implications- The contract has provisions for salary and benefit reimbursement from the ETSB for 5 emergency communication specialists at Pay Grade 11 and one communications supervisor. At the current rate, this amounts to $299,970.88 in annual salary and benefit reimbursement. The ETSB is also required by contract to purchase and maintain all 9-1-1 related equipment in the PSAP, such as telephone recording systems, mapping software and the entire Enhanced 9-1-1 system. The ETSB also agrees to pay for training costs for any 9-1-1 based training for the PSAP staf£ In return, the City agrees to staff the PSAP 24 hours a day, 365 days a year. The City must also comply with Title 83, Public Utilities-Chapter 1: Illinois Commerce Commission- Sub-Chapter F: Telephone Utilities- Part 725 (Standards of Service Applicable to 9-1-1 Emergency Systems). The City is in compliance with the Title 83 requirements.