R2005-80 AUTHORIZING AGREEMENT - Laserfiche WebLink

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� : . City staff considers the agreement to provide significant benefit to the City. This relates to the City's ability to respond to local situations and to provide a level of service that it wants over what IDOT can provide. A prime example is the response time during snow or ice storms. City � crews are able to provide a much faster response time on the State's highways in the City to ensure that they are open for local traffic and emergency services. Other examples involving response time include the repair of minor potholes or other pavement problems, clearing storm debris from the streets and clearing plugged inlets that cause the flooding of streets. These all serve the general benefit of the public. In a similar manner the level of service that IDOT can provide for certain maintenance or operational functions may not meet the expectations of a local municipality. Typical examples include roadside mowing, litter pickup and street sweeping. These are usually viewed as "image"issues for which a higher level of service is desired than what IDOT can provide. IDOT does not pay for a higher level of service than what it would normally provide. Its reimbursement rates are estimated to approximate the cost that IDOT would expend in maintaining comparable highways. The overall benefits to the City from this agreement justify staff recommending to the City Council that it approve entering into the maintenance agreement with IDOT. POTENTIAL OBJECTION: No known objectors. INPUT FROM OTHER SOURCES: Input from the Illinois Department of Transportation Region 3,District 5 staff; Phil Wilhelm, Municipal Services Manager; and Wendy Morthland, City Corporation Counsel on this item. STAFF REFERENCE: The Director of Engineering and Infrastructure, Steve Swanson, will be in attendance at the City Council meeting to answer any questions of the City Council on this item. BUDGET/TIME IMPLICATIONS: The new agreement if approved by the City Council will become effective July 1, 2005 and extend until June 30, 2015. IDOT will reimburse the City $96,667.88 the first year. This amount increases each year using a specified cost factor but the annual reimbursement is subject to program funding being approved. attach: 2 cc: John Smith, Assistant City Manager for Public Services Matt Newell, City Engineer Phil Wilhelm, Municipal Services Manager Ron Neufeld, Finance Director Page 2