R2004-165 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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The fill quantities for the project were estimated prior to the demolition of the site. The failed condition of the structures did not permit a complete inspection of the basement areas. Prior to demolition, it did not appear as though significant excavations would be required under the entire building footprint. With completion of the demolition, more exact measurements have been made. The entire foot print was significantly excavated making the void area almost double the original projection. This added area will push the final project costs to between $45,000 and $50,000. Constraints at the demolition site with limited access and the closeness of adjacent buildings and a major highway, make the back fill work very difficult for City forces to complete given the inexperience of the crews with this type of operation. Additional conflicts with the onset of winter; major street sweeping due to the fall weather; and other year end work, make it very difficult for City forces to be freed up to complete this proj ect. POTENTIAL OBJECTION: There are no known objections to this resolution and bid award. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Matt Newell, City Engineer, at 424-2747 The City Engineer, Matt Newell, will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Funding for this project will come from the Planning Fund. The recommended low bid amount is $25,570.00. Additional funding of up to $50,000 is recommended to fully complete the fill of the site. The project is scheduled to begin within 2 weeks and should be completed by the middle of December, 2004. Attach: 3 cc: John Smith, Assistant City Manager of Public Services Dane Bragg, Assistant City Manager for Economic and Urban Development Phil Wilhelm, Municipal Services Manager Doug Nooden, Assistant City Engineer Page 2