R2004-160 AUTHORIZING AGREEMENT - Laserfiche WebLink

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004 -75 October 6, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman., City Manager � Stephen Swanson, P. E.,Director of Engin�ering & Infrastructur Matthew C. Newell, P. E., City Engineer� SUBJECT: Agreement with Homer L. Chastain & Associates, LLP Jasper Street Subway Rehabilitation, City Project 02-11 SUMMARY RECOMMENDATION: Staff recommends that the City Council approve the attached resolution authorizing an agreement with Homer L. Chastain & Associates, LLP (Chastain) for final design services for improvements to the Jasper Street subway approaches. The proposed agreement is for a fee not to exceed $73,967.00. BACKGROUND: ', The Jasper Street subway structure is owned and maintained by the CSX and the Norfolk and Southern railroads and the approaches are owned and maintained by the City. In 2002, City Engineering requested Chastain perform a cursory structural review of the subway and its approaches. The review recommended that work be performed on the walls, walkway and street portions of the approaches. In July 2003 City Council approved an agreement with Chastain for preliminary design services which prqvided a topographical survey of the structure and approaches, review and documentation of the damage, and a detailed construction estimate. The preliminary design work identified specific repairs needed to improve the approaches and provided an estimate of costs. The identified work includes curb wall repairs, sidewalk repairs, handrail repairs, retaining wall repairs, and street repairs. Total estimated repair costs approach $700,000 and could go higher with more in-depth engineering design work. Budgeting constraints make it difficult to plan that magnitude of a project within one fiscal year without severely curtailing other vital projects such as storm drainage or street improvements. It was determined in the City's 5 year budget to break the work into 2 projects spanning 2 fiscal years.