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Mass Transit Memorandum <br /> No. 081004-2 <br /> August 10,2004 <br /> TO: Honorable Mayor Osborne and City Council Members <br /> FROM: Steve Garman, City Manager <br /> Paul McChancy, Mass Transit Administrato��s <br /> SUBJECT: Agreement for Transit Risk Management <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: contract for risk management services for the Transit System to <br /> Frontier Adjusters, Inc. <br /> BACKGROUND: Staff advertised for proposals for a firm to serve as risk manager <br /> for the Transit System, to handle all liability claims against the <br /> Transit System and to provide training for the employees as <br /> requested. A notice was placed in the June 7th. issue of a national <br /> publication(APTA's Passenger Transport) and notices were <br /> mailed to Transit's cunent risk manager, Gallagher Bassett, and to <br /> 22 firms listed in a national directory of transit system services. A <br /> notice was also posted on the City's website. The full RFP was <br /> sent to six firms that expressed an interest in the contract. By the <br /> July 14th deadline for receiving proposals, one firm had sent a"no <br /> response"letter and two firms had submitted proposals: Gallagher <br /> Bassett and Frontier Adjusters. Staff reviewed the proposals, <br /> obtained additional information from both�rms, compared pricing, <br /> and checked references. Staff determined that both proposals,with <br /> the additional information staff obtained, meet the minimum <br /> specifications published in the request for proposals, and that they <br /> meet all of the other requirements of the bidding process. Staff <br /> finds that Frontier Adjusters is capable and competent to perform <br /> the work, and would best meet the needs of the Transit System. <br /> POTENTIAL No known objection to awarding the contract to Frontier Adjusters. <br /> OBJECTION: <br /> INPUT FROM Richard Foiles, General Manager DPTS <br /> OTHER SOURCES: Barry Leonard, Risk Manager <br /> STAFF REFERENCE: Paul McChancy, Mass Transit Administrator <br /> BUDGET/TIME Awarding this contract should reduce the cost of handling the <br /> IMPLICATIONS: Transit System's liability claims. <br />