R2004-122 AUTHORIZING AND APPROVING EXPENDITURE OF CITY FUNDS

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004 - 62 August 12, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager I Stephen Swanson, P.E.,Director of Engineering & Infrastructur I SUBJECT: City Property East Side of the 300 Block of North Water Street I SUMMARY RECOMMENDATION: II It is recommended by City staff that the City Council approve the expenditure of an amount not to I exceed $8,000 for the rental of equipment by the City to use in filling the open excavation remaining from the building demolitions on the east side of the 300 block of North Water Street. ', BACKGROUND: ' The City had the buildings on the east side of the 300 block of North Water Street demolished in ' 2002 by a private contractor. The demolition contractor was required to fill the open excavation � remaining after the demolition of buildings in the north half of the block. In the south half of the ; block the contractor was required to fill and slope the outer boundaries of the open excavation left �' from the building demolition and install a fence around the upper perimeter of the area. Both areas ' were seeded by the contractor for erosion and sediment control purposes. Because there is no approved redevelopment agreement far the construction of a building on the south end of the block at this time, staff is of the opinion that the open excavation should be filled in. Filling in the area will also reduce the necessary maintenance of the open excavation, including weed trimming, erosion control,maintaining the fence and mosquito control. City staff has been investigating options to fill the open excavation for the last few weeks. A major issue has been locating 8,000 to 10,000 cubic yards of suitable fill material to fill the hole. Smaller amounts are typically easier to locate but the preference is to fill the hole in one operation rather than a multiple number of operations. The filling operation becomes much more efficient than if the work involves a multiple number of shutdowns and startups over a longer period of time. It will also minimize the disruption to the downtown. A primary issue has been the cost to the City in having this work done. If it is done by a private contractor, the estimated cost is approximately $75,000 assuming the contractor will have to find, load and haul the fill material to the location and then grade and compact the fill material. This estimate can vary considerably depending on what cost the contractor may have for the fill material, the efficiency of a contractor's operation and the competitive marketplace. As an alternative to contracting for this work, City staff has investigated the possibility of City crews doing the work.