R2004-83 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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, « � � COUNCIL COMMUNICATION FORM En in rin Infrastructure Memorandum I g ee g & NO. 2004-41 June 1, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Stephen Swanson,P.E.,Director of Engineeri g & Infrastructure Matthew C. Newell, P.E., City Engineer � SUBJECT: Drainage Area 18 Improvements, Karen Drive, City Project 02-36 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for the Drainage Area 18 Improvements, Karen Drive, City Project 02-36, to Mclntire & Co., Contractors as the lowest, responsible bidder in the amount of $962,275.00 and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: On September 2, 2003, the City Council authorized an agreement with Phillip W. Cochran Engineering (PWC) to design a storm sewer to drain the north portion of Drainage Area 18 which generally centers on Karen Drive. Storm drainage problems and flooding have plagued the Karen Drive area for many years. Drainage is generally through open ditches which extend along the streets and through private yards. The development of the southwest corner of Mound Road and Route 51 has added a level of urgency to the need for storm sewers to serve the area. The proposed alignment is as provided on the attached drawing. In accordance with the Council's request, questionnaires were distributed to area residents requesting their input regarding drainage concerns. These comments have been gathered and addressed in the design of the proposed storm sewer insofar as possible. It is intended that the storm line proposed here serve as a trunk line that will allow expansion along Greenridge and west of Greenridge in the coming years. The project plans and specifications were prepared by PWC with input from City staff. The project was advertised on May 5, 2004 and bids were opened on June 1, 2004. The results of the letting are as follows (bid tabulation attached):