R2004-81 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004-40 May 28, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Stephen Swanson, P.E., Director of Engineering & Infrastructure�' Matthew C. Newell, P.E., City Engineer� SUBJECT: Concrete Pavement Joint Repairs, City Project 04-18 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for Concrete Pavement Joint Repairs, City Project 04-18, to G. M. Sipes Construction, Inc., as the lowest, responsible bidder in the amount of $615,065.00 and that the Mayor be authorized to execute the contract, and the City Clerk to attest. Further, it is recommended that the City Council authorize an additional allocation of$30,000 in Motor Fuel Tax (MFT) expenditures, in addition to the $600,000 allocated previously, to cover the proposed concrete pavement rehabilitation work. BACKGROUND: Numerous streets within the City of Decatur are constructed of portland cement concrete (PCC) pavement. A significant portion of the pavement maintenance / rehabilitation effort for a PCC pavement centers around the many expansion joints. A great improvement can be made in the ride and load carrying ability of a concrete street if its joints are properly maintained or, as in the case of this proposed project, restored. This project involves removing deteriorated joints on various concrete streets (listed below) and reinstalling them in accordance with Illinois Department of Transportation Standards. This project also includes the replacement of adjacent curb and gutter sections as necessary. Project Locations Monroe Street from Sawyer Street to McKinley Avenue North Country Club Road from North Fork Road to William Street Road West Grand Avenue from Home Park Avenue to Fairview Avenue