R2004-31 AUTHORIZING AGREEMENT - Laserfiche WebLink

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All records with respect to any matters covered by this agreement shall be made available to the City, grantor agency, their designees or the Federal Government, at any time during normal business hours, as often as the City or grantor agency deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. IV. PROJECT REQUIREMENTS A. Selection NHDC shall use the funds as outlined in the proposal dated Januarv 23, 2004; specifically, for eligible costs of pre-development, acquisition, construction, soft costs and other eligible items associated with the construction of two 3-bedroom, single family homes located at lot#284 and#285 of the Meadowlark Subdivision. NHDC shall submit documentation to the City for approval of any changes in the use of these funds. B. Approval The City shall submit each project far environmental and historical preservation review as needed. The City shall review each proposal for consistency with program objectives, construction budget estimates, and other elements as deemed necessary. NHDC shall not obligate any of the HOME funds budgeted for the project until a written Notice to Proceed is received from the City. G Completion Each project proposal shall include a schedule for completion in a timely manner. The schedule shall include dates of major construction/rehabilitation milestones and target completion date. The City will review each project to determine if the length of time proposed for project completion is reasonable and, if not, will reach an acceptable agreement with NHDC. The City will monitor progress on the project to ensure that the schedule is being maintained. Any extensions to the project schedule must be explained to the City in writing. With the exception of delays caused by the City, any project which becomes more than six months behind the established schedule, without NHDC having provided an acceptable written explanation to the City, is considered delinquent. The city will then issue a letter requesting an immediate explanation and/or requesting a meeting to review the project with NHDC. If NHDC fails to either respond to the letter or to remedy the situation as agreed to in the review meeting within 30 days, the City may suspend all further payouts of HOME funding requests for that project. D. Project Closeout/Fina1 Payment The City reserves the right to withhold up to the final ten percent (10%) of total reimbursement on a project until all closeout documentation is received. Closeout documentation shall consist of: completed Property Resale Information Sheet, lien/deed restrictions, final payout requests, final property inspection sheets, and certificate of occupancy. 3