R2004-15 AUTHORIZING WORK ORDER - Laserfiche WebLink

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� . � MANAGEMENT SERVICES DEPARTMEI�T . . M�MORANDUM � January 27, 2004 MEMO TO: Honorable Mayor and City Council Members FROM: Steve Garman, City Manager Gerard J. Bauer, Management Services Director David S. Johnston, Manager, MIS Division SUBJECT: Software Development for Summer Sewer Adiustments SUMMARY RECOMMENDATION: Staff recommends that City Council approve the attached resolution, authorizing the City Manager to execute an agreement with MUNIS to develop a custom software enhancement to accommodate the Summer Billing Sewer Rate Adjushnent to conform to the requirements of the Sanitary District of Decatur. BACKGROUND: The City of Decatur, by Intergovernmental Agreement, performs, on a reimbursable basis, billing for the Sanitary District of Decatur. Sewer rates are based on water usage and are calculated and billed on a consolidated billing with city utilities (e.g., water, recycling). In mid-November, the city replaced its e�sting billing system with the Utility Billing module of the MLJNIS Financial system. Although this system does include a rate adjustment capability, the logic of the existing algorithm differs significantly from that established by SDD ordinance. The attached MUNIS Customer Specification and Quotation provides for custom programming services to development a conforming software capability for the city and district on a one-time charge basis, for$7,500. POTENTIAL OBJECTIONS: None anticipated. INPUT FROM OTHER SOURCES: The Sanitary Sewer District has participated with city MIS analysts in developing the specification for this change, and fully concurs with the recommendation. STAFF REFERENCE: Additional questions may be forwarded to David S. Johnston, MIS Manager, at 424-2703 or e-mail: dsjohnst@decaturnet.org. BUDGET/TIME IMPLICATIONS: The $7,500 one-time charge will be paid from the MIS Capital Fund and is within existing appropriation authorizations. 2 Attachments