R2003-203 AUTHORIZING AN AMENDED AGREEMENT

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(6) be in conformance with the standards for allowability of costs established by the Department; (7) be satisfactorily documented; (8) be treated uniformly and consistently under accounting principles and procedures approved or prescribed by the Department for the Grantee; and those approved or prescribed by the Grantee for its contractors; and (9) be eligible support and supervisory costs, but only for grantees for whom the Department has approved such costs. Such support and supervisory costs mean those supervisory costs allocated to the capital project based on an approved cost allocation plan and support services costs. Provided however, that the Department will not consider for approval a cost allocation plan that has not been approved by either the Federal Transit Administration or the Grantee's cognizant federal agency; and, provided further, that the support costs shall not exceed finro(2) percent of the amount of any grant for the purchase of rolling stock and six(6) percent of the amount of any grant for all other types of capital projects. (10) not be expenditures incurred by the Grantee which exceed the amount budgeted for a specific project line item (i.e. project element,job order or item)unless, at the time of completion of the project line item, those expenditures meet all of the requirements below: (a) Justification satisfactory to the Department is provided to explain the reason for the overexpenditure and why that overexpenditure was not anticipated prior to exceeding the budget for the project line item; (b) The budget for the project line item covers the full scope of the project line item, i.e., the budget of the project line item is intended to be adequate for the completion of the project line item (including, but not limited to, all engineering, material procurement, or construction); (c) The amount by which the expenditures exceed the budget for the project line item is less than$10,000 or five percent of the approved budget of the project line item, whichever is less; (d) There are sufficient unspent funds in Contingencies which may be reallocated to the budget of the project line item; (e) The funds remaining in Contingencies after reallocation of the funds to the budget of the project line item are sufficient, as determined by the Department, to provide for the uncompleted portions of all project line items described in the Agreement; and (f) The increased expenditure will not cause the allowable State Grant for the Project to be exceeded.. However, in the event that it may be impractical to determine exact costs of indirect or service functions, eligible costs will include such allowances for these costs as may be approved by the Department. State Capital Grant Page 12