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D. Documentation of Project Costs-All costs charged to the Project, including any approved
<br /> services contributed by the Grantee or others, shall be supported by properly executed
<br /> payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature and
<br /> propriery of the charges, in form and content satisfactory to the Department.
<br /> E. Checks. Orders, and Vouchers-Any check or order drawn by the Grantee with respect to any
<br /> item which is or will be chargeable against the Project Account will be drawn only in
<br /> accordance with a properly signed voucher then on file in the office of the Grantee stating in
<br /> proper detail the purpose of which such check or order is drawn. All checks, payrolls, invoices, �i
<br /> contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the I
<br /> Project shall be clearly identified, readily accessible, and, to the extent feasible, kept separate I
<br /> and apart from all other documents. '
<br /> F. Record Retention-The Grantee shall maintain (and cause its contractors to maintain), for a
<br /> minimum of three(3)years after the completion of the Agreement(which shall occur after the
<br /> completion of settlement of audit findings), all books, records, and supporting documents to
<br /> verify the amounts, receipts, disbursements, recipients, and uses of all funds passing in
<br /> conjunction with the Agreement; the Agreement and all books, records, and supporting
<br /> documents related to the Agreement shall be available for review and audit by the Auditor
<br /> General or the Department(hereinafter"Auditing Parties"); and the Grantee agrees to
<br /> cooperate fully with any audit conducted by the Auditing Parties and to provide full access to all
<br /> relevant materials. Failure to maintain the books, records, and supporting documents required
<br /> by this section shall establish a presumption in favor of the Department for the recovery of any
<br /> funds paid by the Department under the Agreement for which adequate books, records, and
<br /> supporting documentation are not available to support their purported disbursement.
<br /> G. General Audit and Inspection-The Grantee shall permit, and shall require its contractors to
<br /> permit, the Department or any other State agency authorized to perform such audit and
<br /> inspection, to inspect all work, materials, payrolls, and other data and records,with regard to
<br /> the Project, and to audit the books records and accounts of the Grantee and its contractors
<br /> with regard to the Project. The Department may also require the Grantee to furnish at any time
<br /> prior to close-out of the Project, audit reports prepared according to generally accepted
<br /> accounting principles. The Grantee agrees to comply promptly with recommendations
<br /> contained in the DepartmenYs final audit report.
<br /> H. Unused Funds-The Grantee agrees that upon completion of the Project, and after payment or
<br /> provision for payment or reimbursement of all Eligible Costs, the Grantee shall refund to the
<br /> Department any unexpended balance of the Grant. Prior to close-out, however, the
<br /> Department reserves the right to deobligate unspent funds.
<br /> ITEM 12-REQUISITIONS AND PAYMENTS
<br /> A. ReQuests for Payment bv the Grantee-The Grantee must submit written requisitions for
<br /> reimbursement of the State share of eligible costs, and the Department will honor any properly
<br /> submitted requests in the manner set forth in this ITEM. In order to receive grant payments
<br /> pursuant to this Agreement, the Grantee must:
<br /> (1) complete, execute and submit to the Department requisition forms supplied by the
<br />' Department in accordance with the instructions contained therein;
<br /> Sfate Capital Grant
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