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(2) submit to the Department an explanation of the purposes for which costs have been <br /> incurred to date or are reasonably expected to be incurred within the requisition period (not <br /> more than 30 days after the date of submission or as otherwise authorized by the Department), <br /> and vouchers, invoices, or other documentation satisfactory to the Department to substantiate <br /> these costs; <br /> (3) where local funds are required, demonstrate or certify that the Grantee has supplied <br /> local funds adequate,when combined with the State payments and any applicable federal <br /> payments, to cover all costs to be incurred through the end of the requisition period; <br /> (4) have submitted all financial and progress reports currently required by the Department; <br /> and <br /> (5) have received approval by the Department for all budget revisions required to cover all <br /> costs to be incurred through the end of the requisition period. <br /> B. PaYment bv the Department—Only costs incurred in accordance with the terms and conditions <br /> of this Agreement shall be reimbursable. Upon receipt of the requisition form and the <br /> accompanying information in satisfactory form, the Department will process the requisition, <br /> provided that the Grantee is not in violation of any of the terms of this Agreement, has satisfied <br /> the Department of its need for the State funds requested during the requisition period, and is <br /> making progress, satisfactory to the Department, towards the timely completion of the Project. <br /> If all of these circumstances are.found to exist, the Department shall reimburse apparent <br /> allowable costs incurred (or to be incurred during the requisition period)by the Grantee, from <br /> time to time, but not in excess of the maximum amount of the State share therefor as shown in <br /> the Approved Project Budget. Requisitions shall not be submitted more frequently than <br /> monthly. Reimbursement of any cost pursuant to this ITEM shall not constitute a final <br /> determination by the Department of the allowability of such cost, and shall not constitute a <br /> waiver of any violation of the terms of this Agreement committed by the Grantee. The <br /> Department will make a final determination as to allowability only after a final audit of the <br /> Project has been concluded. <br /> In the event the Department determines that the Grantee is not currently eligible to receive any <br /> or all of the funds requested, it shall promptly notify the Grantee stating the reasons for such <br /> determination. <br /> C. Disallowed Costs- In determining the amount of the Grant, the Department will exclude: (i)all <br /> Project costs incurred by the Grantee prior to the date of this Agreement, or other date <br /> specifically authorized by the Department, whichever is earlier; (ii)costs incurred by the <br /> Grantee which are not provided for in the latest Approved Project Budget for the Project; and <br /> (iii)except as otherwise provided in Department guidelines, costs attributable to goods or <br /> services received under a contract or other arrangement which has not been concurred in or <br /> approved in writing by the Department. Costs of construction performed by employees of the <br /> Grantee will also be disallowed as eligible Project costs unless the use of such employees is <br /> specifically approved in advance by the Department. <br /> ITEM 13-RIGHT OF DEPARTMENT TO TERMINATE <br /> Upon written notice to the Grantee, the Department reserves the right to suspend or terminate all or <br /> any part of the financial assistance herein provided for(i)when the Grantee is, or has been in <br /> State Capital Grant <br /> Pa ge 14 <br />