R2003-193 B FOR TRAFFIC SIGNAL MAINTENANCE

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», %. COUNCIL COMMUNICATION FORIVI Engineering & Infrastructure Memorandum NO. 2003-77 December 9, 2003 TO: Honorable Mayor Osborne and City Council F'ROM: Steve Garman, City Manager Stephen Swanson, P.E., Director of Engineering & Infrastructure Matthew C. Newell, P.E., City Engineer� SUBJECT: Resolution Authorizing the Allocation of Motor Fuel Tax Funds for General Maintenance 2002 through 2004 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolutions authorizing the allocation of $350,000.00 per year in Motor Fuel Tax (MFT) funds for general traffic signal maintenance work completed in 2002, 2003 and 2004 and that the Mayor by authorized to sign said resolution, and the City Clerk to attest. BACKGROUND: The Motor Fuel Tax (MFT) funds allocated to local agencies are administered by the Illinois Department of Transportation (IDOT). The City is required to adopt a resolution specifying the allocation of such funds to their intended project. In 2002, IDOT requested that the City begin completing more formal project designs for its street restoration work, whereas the work had traditionally been handled through general maintenance authorizations. General maintenance authorizations have less restrictive requirements for design drawings, pay items, etc.. Since the street work, which comprises the bulk of the City's MFT expenditures, was removed from the general maintenance authorization, City Engineering inadvertently neglected to send through the necessary City Council authorizations for the City's traffic signal maintenance work. This authorization was normally added onto the general street maintenance MFT authorization.