R2003-150 AUTHORIZING CONTRACT - Laserfiche WebLink

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DECATUR POLICE DEPARTMENT MEMORANDUM #03-65 Date: September 19, 2003 To: Mayor Paul Osborne and City Council From: Steve Garman, City Manag Mark Barthelemy, Chief Poli Summary Recommendation: This memorandum is written to obtain approval from City Council, to allow the si�nin�u of a contract with HTE Sungard for $71,000 to purchase and install Field Reporting software, hardware, license fees and maintenance, thus allowing the implementation of police field reporting. Backgroand: The Police Department utilizes mobile data computers(MDCs) to enhance the officers abilities in the field. These computers are equipped with software that allows access to national crime information databases, driver's licensing and automobile registration as well as , mobile te�messaging. In early 2003,the Department sent representatives to view software from ' different vendors. The overall purchase of soflware and conversion of current data files would ha.ve cost the Department over $1,000,000. In an effort to keep the Decatur Police Department as a customer of HTE Sungard, they have offered upgraded CAD software at no cost and Mobile Data Browser softwaze and Field Reporting software with a discount savings of $92,220 to the City of Decatur. The purchase and implementation of field reporting will put the Department on the cutting edge of police field computing. Mobile Data Browsers are the newest software addition to the MDCs. Mobile Data Browser and message switching allows each offcer to have a unique sign on into the national crime databases and places the Department in compliance with the new LEADS 2000 mandates. The Emergency Telephone System Board (ETSB) funded the message switch hardware portion of that program. New MDCs were also purchased this year. The new computers aze equipped with features that will allow police officers more fle�bility in the field. The Field Reporting system will send police reports via radio frequencies to supervisors that will have the ability to review and approve reports. Once approved, police reports will be uploaded into the records management system, Case Management and CRIMES database and will automatically populate fields in those compatible databases, cutting down on manual re-entry of data. This will also reduce the amount of paper required to file and store police reports. The Field Reporting software will also be installed at severallocations inside the Law Enforcement Center allowing reports to be written, completed and reviewed by command staff. The detective division will also ha,ve access to these reports. Financial Implications: The discounted costs of the Mobile Date Browser and Field Reporting soflware is $71,000. Included in the $71,000, is $15,690 which Council has already appropriated to the Emergency Communications Budget for the annual maintenance agreement fees. The