R2003-134 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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..� � t COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2003-55 September 9, 2003 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager l7 Stephen Swanson, P.E.,Director of Engineering & Infrastructure Matthew C. Newell, P.E., City Engineer�,�•�/l SUBJECT: Cresthaven Sump Pump Drain Line Extension, City Project 2003-13 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for the Cresthaven Sump Pump Drain Line Extension, City Project 2003-13, to Otto Baum Company, Inc., as the lowest, responsible bidder in the amount of$200,555.30 and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: In February 2002, the City Council authorized an agreement with Bainbridge, Gee, Milanski & Associates, Inc. (BGM), to investigate ongoing sanitary sewer overflows in the MacArthur Road / Shadow Lane area. In October 2002, City staff received the final report from BGM. In December 2002, a copy of the Executive Summary was conveyed to the City Council and authorization was received for City staff to poll the Cresthaven Park neighborhood as to the presence of sump pumps in area homes. At a Study Session held in May 2003, the City Council indicated its concurrence to have staff order the removal of sump pumps from the sanitary sewer and to begin clesigning a sump pump drain line for the Cresthaven Park subdivision. In July 2003, the City Council authorized the reimbursement of a portion of the costs incurred by residents to disconnect their sump pumps from the sanitary sewer or to make other modifications to their sump pump drainage system. The deadline for disconnecting sump pumps from the sanitary sewer is September 12, 2003. To date, 15 homes have disconnected their sump pumps out of the 31 found with illegal connections. Some deadline extensions have been authorized and City Engineering will be working to persuade the remaining property owners to comply with the disconnect order.