R2003-103 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2003-40 July 9, 2003 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager „ �, Stephen Swanson, P.E.,Director of Engineering & Infrastructure��/ Matthew C. Newell, P.E., City Engineern,�� M. Travis Stanley, Civil Engineer��I� ��` `�1 SUBJECT: Sludge Lagoon Road Repairs, City Project 2003-06 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for Sludge Lagoon Road Repairs, City Project 2003-06, to Entler Excavating Co., Inc., as the lowest, responsible bidder in the amount of$69,533.15, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: The sludge lagoons receive the waste slurry that is generated by the City's South Water Treatment Plant as part of the treatment process. The slurry material is mostly composed of lime and waste particles removed from the raw water entering the plant from the lake. The waste material is dredged from the lagoons every fall and applied to area farms where it is used primarily as a conditioner to reduce the acidity of the soil. Roads are constructed around the lagoons to ensure good access to the City's contractor that dredges the waste material from the lagoons. City staff must also collect clear water samples from the lagoons on a monthly basis to be sent to the IEPA for testing since the clear water is returned to the Sangamon River. It is necessary that the access roads serving the lagoons be kept in a maintainable condition. The project specifications were prepared by the Engineering Division. The project was advertised on June 12, 2003 and bids were received on June 27, 2003. The results of the letting are as follows (bid tabulation attached):