R2003-92 ACCEPTING BID - Laserfiche WebLink

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Mass Transit Memorandum No. 061003-1 June 10,2003 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Paul McChancy, Mass Transit Administrator SUBJECT: Purchase Order for Replacement Bus Barn Doors SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: purchase order for replacement overhead garage doors for the Transit System's bus barn to the lowest bidder, Door Specialty - Overhead Door Co. of Macon County. BACKGROUND: Staff advertised for bids for the purchase of eight(8)replacement overhead garage doors (each approximately 22' wide by 14' tall), with all hardware and motors, including installation. A formal bid opening was held on May 30, 2003. As shown on the attached tabulation of bids, four firms submitted bids. The lowest bidder was Door Specialty - Overhead Door Co. of Macon County ("Door Specialty")with a bid of $37,688.00. The next lowest bidder was Midwest Operable Wall Company, Inc., with a bid of$39,950.00. Staff has examined the bids and determined that all bids meet the minimum specifications published in the invitation for bids, and that the bids meet all of the other requirements of the bidding process. From past work that Door Specialty has done, staff recommends them as a qualified and responsible firm. Staff finds that the lowest bidder is capable of, and competent to perform the work required. POTENTIAL No known objection to awarding the purchase order to Door OBJECTION: Specialty - Overhead Door Co. of Macon County. INPUT FROM James Gillum, Maintenance Superintendent OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME Staff has already obtained state and federal grants for the purchase IMPLICATIONS: of the replacement bus barn doors, totaling $70,000. No City matching share is required.