R2003-28 AUTHORIZING AGREEMENT - Laserfiche WebLink

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• � �C; _ ,�•�{�+�*�. GTY OF DECATUR �.�! , PROPOSAL TO PROVIDE PROFESSIONAL SERVICES :��h,,,��; Project Note: As the schedule progresses, it is contemplated that the amount of Project Management Service required by the City of Group 1 may decrease in correlation to an increase in the implementation management capabilities of the City's Project Manager. In addition, the number of recommended hours for each of the Implementation Categories is an estimate of the resources that will be required. These amounts may vary as the project proceeds, due to the overall duration of the project (targeted completion date of May, 2004) and the fluctuating needs for professional services in each category. However, it is anticipated that the total number of hours will not exceed six hundred and ten (610) if the project duration remains as scheduled. Section2 Professional Arrangements Implementation Category Hours Fees 1. Organization 12 $2,100 2. Scheduling 93 $16,275 3. Status Monitoring 239 $41,825 4. Contract Adherence 72 $12,600 5. On-Site Activities 170 $29,750 6. Project Closeout 24 $4,200 Total 610 $106,750 '' The billing rate of$175.00 per hour will be applied this engagement. During the course of the projects, Group 1 also incurs such out-of-pocket expenses as travel, long distance telephone charges, typing and report production. Out-of-pocket expenses on the above project phase typically range from 8% to 15% of the professional fees billed. The reimbursement of these out- of-pocket expenses is included in the overall cost of the engagement. Group 1's invoicing policies for Implementation Management projects are as follows: ■ Ten percent (10%) of the total project cost is due at contract signing ($10,675). ■ A minimum of$1,750 (10 hours @ $175) is billed bi-monthly to retain available staffing. This amount is approximately twenty five percent (25%) of projected monthly billing amount. Any consulting hours provided during the bi-monthly period, which are above the minimum amount of ten (10) hours, will be additionally invoiced. ■ The City will not be billed for any additional hours on the project without the prior approval of appropriate City personnel. It is our practice to submit progress billings at . approximately bi-monthly intervals. ■ Reconciliation spreadsheets are provided with every invoice. The City may cancel the engagement at any time with thirty days written notice to Group 1. The City will only be responsible for payment to Group 1 for any professional services and incurred expenses as of the date of project termination. GROUP 1 RESOURCES, INC. O PAGE 3 OF 3