R2003-37 AUTHORIZING AGREEMENT - Laserfiche WebLink

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long distance calls to the office. Local calls axe charged to the Company at the same rate as long distance calls. C. Cellular Phones The Company has determined that the following positions require the use of a I, cellular phone: I • Senior Management • Sales • Project Managers Employees in such positions will be reimbursed up to$100 for the one time purchase of a cellular phone. The employee will own the phone and be responsible for its maintenance. In addition, they will be reimbursed up to $100 per month for a monthly plan that offers a specified number of free minutes each month. Employees are responsible for finding the plan that best suits their business usage. Business calls above the monthly limit will only be reimbursed if the total cost of the service charge and the calls is $100 or less. The employee will be responsible for the additional cost. The Company may also designate employees in other positions to be eligible for this plan if the circumstances justify the expense. Employees in other positions,who travel frequently and choose to have a wireless phone,are responsible for the purchase,installation and monthly service costs of their phone. The Company will reimburse employees for necessary business calls on a cellular phone up to$50 per month.In the event that monthly calls exceed$50, additional justification and approval is required. Unjustified usage will not be reimbursed. 9. Unallowable Expenses Except as covered elsewhere in this policy,the following is a list of items considered to be of a personal nature and,therefore,not reimbursable by the Company: a. shoe shines,haircuts,and similar personal grooming services b. movies, shows and sporting events c. travel and personal property insurance d. excess cost of making a personal side trip e. fines for traffic violations f. laundry and valet charges on trips less than five days g. loss or theft of personal property,money or tickets h. travel expenses to and from your principal place of work i. purchase of clothing or items for personal use j. cost of personal credit cards 10. Responsibilities Management is responsible for the administration of this policy as it relates to their employees. The Chief Financial Officer must approve all interpretations and exceptions to this policy. The Company reserves the right to amend this policy at any time,without advance notice.