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depart after 12:00 noon dinner <br /> Return Day <br /> Return before 12:00 noon breakfast <br /> Return between 12:00 noon& 8:00 p.m. breakfast and lunch � <br /> Return after 8:00*p.m. breakfast,lunch and dinner , <br /> *8:00 is defined as direct travel time and does not include time taken to stop for <br /> dinner <br /> B. Same Day Travel <br /> Employees traveling at least 2 hours to a site and returning in the same day are <br /> eligible to claim lunch on an expense report. Employees on same day travel status <br /> are eligible to claim dinner in the event they return home after 8:00*p.m. <br /> *8:00 is defined as direct travel time and does not include time taken to stop for <br /> dinner <br /> C. Entertainment <br /> All entertainment expense must have a business purpose and there are strict legal <br /> requirements regarding this activity. A business discussion must occur either befare, <br /> after or during the event in order to qualify for reimbursement. <br /> In order to comply with the IRS substantiation requirement, all entertainment <br /> expenses must be supported by the following details: <br /> 1. the date of the event <br /> 2. the item(e.g.,dinner lunch,drinks, etc.) <br /> 3. the name of the service establishment <br /> 4. the business topic(e.g.,payroll,UB), "business discussion" and similar <br /> phrases are not sufficient descriptions <br /> 5. the name,title and company of each person in attendance to establish the <br /> business relationship <br /> 6. the total amount of the expense <br /> An employee who submits an entertainment expense for a meal or participates in a <br /> meal submitted by another employee, as entertainment can not claim a per diem for <br /> that same meal. <br /> 8. Telephones <br /> A. Telephone Credit Cards <br /> The Company will provide employees who travel on a regular basis with an AT&T <br /> Telephone Card. Employees should use the card when making business calls from <br /> their hotel room,home or pay phones to take advantage of the lower rates. <br /> Reasonable calls to an employee's home while traveling on Company business are <br /> allowable. <br /> B. the Company 800 Number <br /> The Company 800 number,is for use by employees only and should not be shared <br /> with non-employees,including customers. The 800 number should only be used for <br />