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for any employee leasing a vehicle for business purposes. Travelers should also <br /> decline the "fuel purchase option" and return the car with a full tank of gas. <br /> If the rental is split between personal and business use,the employee is responsible <br /> for any accident occurring during the personal portion of the rental. <br /> 6. Lodging <br /> All hotel reservations must be made by the Company Travel Agent except when a <br /> block of rooms has been reserved as a part of a meeting or convention being <br /> attended. Dube Carlson will select hotel chains that are well established,reasonable <br /> in price and conveniently located in relation to the traveler's work assignment. <br /> Typical hotel chains include Fairfield Inn,Hampton Inn and Holiday Inn Express. If <br /> none are available,Dube Carlson will identify comparable hotels in the area and <br /> negotiate a competitive rate. If the customer has a discount rate with a local hotel, <br /> notify Dube Carlson as soon as possible to ensure that all employees can take <br /> advantage of the rate. When the Company anticipates a substantial number of <br /> overnight stays at a location,Dube Carlson will negotiate a special rate for <br /> employees traveling to that site. <br /> Employees should inform Dube Carlson of inembership in travel clubs such as <br /> AAA. In some cases,the club rate may be lower than the company rate. <br /> Employees who do not utilize the Company Travel Agent or choose hotels that are <br /> not comparable to the selected chains may have their reimbursement prorated. <br /> When reporting hotel costs,include just the price of the room and applicable taxes. <br /> Other items on the hotel bill, such as telephone and fax expenses, should be <br /> segregated and accounted for in the appropriate places on the travel expense report. <br /> Reasonable calls to the employee's home are allowable. Refer to Section 8 of this <br /> policy for details on telephones. <br /> 7. Meals <br /> Employee meals while on travel status are reimbursable in the form of a flat per <br /> diem rate. The reimbursement rates for individual meals are as follows: <br /> Breakfast $ 5.00 <br /> Lunch 8.00 <br /> Dinner 22.00 <br /> Total $35.00 <br /> Receipts are not necessary to claim a per diem meal. <br /> An employee on travel status will not be reimbursed for a meal that was purchased <br /> by another employee or a customer. <br /> A. Overnight Travel <br /> Employees on overnight travel status are eligible to claim all three meals on their <br /> expense report except as follows: <br /> Departure Day <br /> depart before 12:00 noon lunch and dinner <br />