R2003-37 AUTHORIZING AGREEMENT - Laserfiche WebLink

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encouraged to make reservations far enough in advance to take full advantage of discount opporiunities. Employees making multiple trips to the same destination should schedule them in advance and purchase back to back tickets whenever possible. The term, "back to back tickets",refers to the process of buying two pair of round trip tickets between two cities. One pair is purchased emanating from one city;the other emanates from the second city. Both trips include a Saturday stay over which greatly reduces the ', price of the ticket(often more than 50%). The employee uses the first ticket from �, each pair for the first trip and the second ticket from each pair for the second trip. I Unused tickets must be returned to the Company Travel Agent immediately to ��, ensure proper credit. B. Restrictions No more than 3 members of management or 6 employees may travel together on the same aircraft. Employees may not pilot a private plane while on company business. 5. Automobile A. Private Business use of an employee's private automobile will be reimbursed at a rate of $.36 per mile plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point,in compliance with IRS regulations. Addendum I provides a list of the mileage between Company offices and frequently visited customer sites. Employees based in these offices must use the listed miles when submitting an expense report. Employees who have been designated a home office should calculate miles from their home. Mileage,parking and tolls to an employee's office are not reimbursable travel expenses. If you use your personal automobile for business,you must,at your own expense, carry insurance with limits appropriate to the states in which you drive. The Company does not assume liability for damages incurred in the event of an accident. B. Rental Employees are authorized to rent cars only in conjunction with air travel when cost, convenience and the specific situation require their use. Public transportation (buses,airport limousine services ar taxis)should be considered when traveling in and around cities or to and from airports. The Company has selected Avis and Hertz as its primary rental car firms. Reservations must be made through the Company Travel Agent to ensure that we take full advantage of the contract. When renting a car for Company business, employees should decline the"collision damage waiver" and"personal accident insurance"on the rental agreement as the Company carries leased vehicle coverage