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REQUEST FOR PROPOSALS - FUELING STATION CANOPY - l. Description: Proposals and bids("bids") are requested for furnishing the Cit}� of Decatur, Illinois, (the "City"), with the following structure: canopy over the bus fueling station. The structure shall be no less than 29' and no more than 36' in length, and shall be supported by a single row of structural beams. The canopy shall consist of a roof and one wall, which will extend the full length and height of the west side of the structure. The roof shall project out over the bus lane at least 10' beyond the face of the curb, and the roof structure shall have a minimum clear height of 11' measured at the face of the curb. The purpose of the canopy is to protect the workers fueling buses from the wind and rain. Detailed specifications for this structure and bidding instructions are available by contacting: Paul McChancy, Mass Transit Administrator Decatur Public Transit System Phone: (217) 424-2820 555 East Wood Street FAX: (217) 424-2818 Decatur, Illinois 62523 E-mail: paul.mcchancy@decaturnet.org Firms are encouraged to obtain the bidding instructions; all bids must be in the form specified in the instructions. This purchase is governed by all applicable state and federal procurement regulations. , 2. Time and Place of Bid Openin� Sealed bids will be received at the office of the Mass Transit Administrator unti14:00 p.m. (Central Time) on November l, 2002. The bid opening will take place there, at that time. Bids will be opened in public and read to those in attendance. 3. Right of Selection/Rejection: The City reserves the right to accept any bid or any part or parts thereof, or to reject any and all bids, to waive any informalities in any bid received, and to waive minor deviations from these instructions. However, any bid which is not in the proper format, does not follow the instructions, or does not provide the information requested, may be subject to immediate rejection. Acceptance of any bid is subject to concurrence by the Illinois Department of Transportation and the U.S. Department of Transportation, Federal Transit Administration. 4. Fundin�: Any contract resulting from these bids is subject to financial assistance contracts between the City of Decatur and the U.S. Department of Transportation, Federal Transit Administration, and the Illinois Department of Transportation. 5. Equal Employment Opportunitv(EEO) Compliance: Contractors will be required to comply with all applicable Equal Employment Opportunity laws and rebulations. 6. Bid Modification and Withdrawal: Prior to the date/time set for bid opening, bids may be modified or withdrawn. After the submittal due date/time, bids may not be modified or withdrawn for ninety(90) calendar days. Unless an e�tension is agreed to by both parties, bids shall be considered to be void ninety (90) calendar days after the submittal due date/time. ' Paul McChancy Mass Transit Administrator