R2002-168A AUTHORIZING AN AGREEMENT

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� an annual basis subject to both parties agreeing. It is expected that GPLS will start its services about 4 to 6 weeks after the contract is executed. There are a number of items which must be coordinated between the City and GPLS prior to it starting work. This largely relates to the City's transfer of its utility information to GPLS. The budget for locate services in Fiscal Year 02 -03 is $140,000. This is split between the Water Fund ($100,000) and the Sewer Fund ($40,000). It is expected that the majority of the locates will be for water and sewer facilities. GPLS will provide the City a detailed breakdown of the number and types of utility locates it does. This information will be used by City staff in preparing future budgets and allocating the costs between the various funds. It will also be useful if, in the future, the City wants to evaluate whether this service could be done in-house at a cost savings. The requirement for the City to become a member of JULIE can be considered an unfunded mandate by the State. By becoming a member at this time the City avoids being subject to fines and other possible penalties beginning January 1, 2003. The City is expected to realize other direct and indirect benefits by limiting its potential loss for repairs to damaged underground facilities by contractors; obtaining greater knowledge of excavation taking place within the City; and ensuring a greater level of attention to the public's health, safety and welfare. POTENTIAL OBJECTION: There are no known objectors to this proposed action. INPUT FROM OTHER SOURCES: John Smith, Assistant City Manager for Public Services; Keith Alexander, Director of Water Management; Matt Newell, City Engineer; John Couter, Corporation Counsel; and Michael Broshius of Great Plains Locate Service, Inc.. STAFF REFERENCE: Steve Swanson, Director of Engineering & Infrastructure at 424-2747. The Director of Engineering & Infrastructure, Steve Swanson, and Matt Newell, City Engineer, will be in attendance at the City Council meeting to respond to questions on this matter. BUDGET/TIME IMPLICATIONS: $140,000 is budgeted for Fiscal Year 2002 - 2003. Funding is $100,000 from the Water Fund and $40,000 from the Sewer Fund. The locate service is expected to start about 30 to 45 days after the agreement has been executed. attach: 4 cc: Matt Newell, City Engineer Phil Wilhelm, Municipal Services Manager Steve Yeager, Water Services Manager Barry Leonard, Risk Manager Page 4