R2002-130 AUTHORIZING AGREEMENT - Laserfiche WebLink

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June 25, 2002 , ENGINEERING & INFRASTRUCTURE MEMORANDUM NO. 2002 - 41 MEMORANDUM TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager �j/ Ste hen Swanson P. E., Director of En ineerin & Infrastructure�X� ' p 9 9 SUBJECT: Central Park Fountain SUMMARY RECOMMENDATION: It is recommended by City staff that the City Council approve the attached resolution authorizing a contract with From the Ground Up in the amount of$15,900 for the landscaping of the new Central Park Fountain. ' BACKGROUND: 'i The landscaping for the new Central Park fountain was not included in the City's contract with �'i Christy-Foltz and was a $14,000 deduction to the contract amount. This decision was made to ' enable City staff to decide how it wanted to arrange to have the landscaping installed. City staff was considering three basic options to the landscaping. The first was for the City to purchase the plants and have City crews do the planting. The second option was to bid the work out to private landscapers. The third option was to add the work back into the contract with Christy-Foltz. The City's Municipal Services Division was asked what it would cost and time involved for them to do the work. The preliminary cost estimate provided was that the plants, weed barrier and mulch would be about $3,500 and labor would be about $1,000. It was estimated that it would take about 2 to 3 days to do the work. The decision was made not to have City crews do this work because it would interrupt ongoing maintenance operations and there was some uncertainty as to the scheduling of the work at the time. It has since been determined that there is additional material and work that would have increased the City's cost to do the work. These items included providing a topsoil mix and the weekly maintenance for the first month after the plants are installed. The decision was made to advertise the project for bids. The specifications were prepared for the project after consulting with Architectural Expressions to confirm what items and work needed to be included. The work basically involves providing a topsoil mix, installing approximately 560 plants, placing mulch and providing a 3-month maintenance period after planting has been completed. The project was advertised and local landscapers were notified of the request for bids. Two bids were received and opened on June 19, 2002. A copy of the bid tabulation is attached. From the Ground Up submitted the low bid of$15,900 for the work. Page 1