R2002-101 AUTHORIZING AGREEMENT - Laserfiche WebLink

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I. PROJECT OUTLINE We propose the following outline of the process for inquiry and facilitation regarding roles, relationships and policies: I. Compilation of Comments from Participants Prior to the June 8 date for the meeting of participants on these subjects, we will forward a questionnaire about current working relationships, the aids and obstacles to successful relationships and any written policies. We will compile the comments from all participants in a neutral report that will serve as the starting point for a facilitated discussion. We will return the compiled report of responses to the City prior to the meeting date. We may also forward additional readings that would be appropriate to the subjects at hand. I Facilitation of Discussion and Policy Drafting I will facilitate a discussion of issues, aids and obstacles to working relationships, using a small-group discussion model to encourage all participants to contribute and to learn from each other. If there are 15 to 20 participants, for example, I would arrange mixed groups af about 5 people. The small groups then report to each other about their own discussions. My role will be to moderate and advance the discussion, and to make visible notes of contributions and conclusions. As an outside facilitator, I often have the privilege af provoking discussion of difficult issues or to question current practice. Using the small group discussions, reports to the whole group and any consensus that is reached, I will assemble visible notes about roles, relationships and policies. These will reflect what the group believes will be constructive and responsive to the current circumstances. At the close of the meeting, I will assist in reaching conclusions about what next steps will be most helpful. I believe that we could conclude an effective discussion and meeting in about 6 hours, beginning Saturday morning, breaking for a lunch together, and concluding by mid-afternoon. I recommend reserving a comfortable room that is away from City Hall and provides uninterrupted time together. I. Follow-up and Completion of Policv Drafts Following the meeting of June 8, I will transcribe the notes from the meeting on all issuEs and draft policies that reflect the conclusions reached. I will return a draft report to the participants within about 10 days of the meeting for your review and comments. I will either take comments from a11 individuals or discuss changes with a delegation from the group. In any case, I will forward a Final Report promptly to the City. It is that report that may be considered for ratification by the City Council and City I Administration. I