R2002-81 ACCEPTING BID - Laserfiche WebLink

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Mass Transit Memorandum No. 042902-2 Apri129, 2002 TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager �� Paul McChancy, Mass Transit Administrato�,w= SUBJECT: Purchase Order for Transit 800 MHz Trunked Radio System SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: purchase order for 800 MHz Trunked Radio system components to the low bidder, Barbeck Communications. BACKGROUND: Staff advertised for bids for the purchase of 21 mobile radios with handsets, 2 base stations, and 8 handheld radios, including installation and removal and programming, plus optional additional radios. A formal bid opening was held on Apri122, 2002. As shown on the attached Tabulation of Bids, two firms submitted bids. The lowest bidder was Barbeck Communications (Decatur) with a bid of $34,816.00. The next lowest bidder was Buchanan Communications (Mt. Zion) with a bid of$37,940.00. Staff has examined the bids and determined that all bids meet the minimum specifications for the radio components, and that the bids meet all of the other requirements of the bidding process. Transit has previously purchased radios and support services from Barbeck Communications, and recommends them as a qualified and responsible firm. Staff finds that the lowest bidder is capable of, and competent to perform the work required. POTENTIAL No known objection to awarding the purchase order to Barbeck. OBJECTION: Communications. INPUT FROM Richard Foiles, General Manager OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME Staff has already obtained state and federal grants for the purchase IMPLICATIONS: of the radio components, totaling $38,000. No local funds or labor will be required. The bid specified that the bidder shall perform all of the work required: remove the old radios, provide and install the new radios, and program the radios.