R2002-70 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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. / Page 2 The project specifications were prepared by the Engineering Division. The project was advertised on March 20, 2002 and bids were opened on April 5, 2002. The results of the letting are as follows (bid tabulation attached): Compared to Engineer's Est. Bidder Bid Price Over ;Under� Engineer's Estimate $ 999,540.00 ----- Kinney Contractors, Inc. $ 673,510.00 (-32.62%) � Bodine Services, Inc. $ 911,086.00 (_ g.g5%) � GM Sipes Construction, Inc. $ 939,180.00 (- 6.04%) ' Entler Excavating Co., Inc. $ 947,590.00 (- 5.20%) A.E.H. Construction, Inc. $ 958,920.00 (- 4.06%) Memll's Contractors, Inc. $ 989,200.00 (- 1.03%) Beniach Construction Co. $ 997,651.60 (- 0.19%) Otto Baum Company, Inc. $1,124,777.40 12.53% Very good bids were received for this project. Kinney Contractors, the apparent low bidder, was contacted by the City Engineer and they are certain of their bid and of their ability to perform the requested work. The Illinois Department of Transportation (IDOT), which oversees the expenditure of Motor Fuel Tax (MFT) funds and the execution of MFT projects, has determined that Kinney Contractors is qualified to do the work. Kinney Contractors has performed concrete pavement joint work throughout the State of Illinois for various cities and IDOT. City staff originally proposed that repair work be completed on 27th Street between William Street and U.S. Route 36 as part of this project. In preparation of the Engineer's Estimate, it was determined that it was likely that this street could not be included due to budget constraints. With the favorable bids received, staff requests authorization to increase the contract by up to $67,000 to allow 27th Street between William and Rt. 36 to be completed as part of this project. Following the approval of the Mayor and City Council, the bid tabulation will be forwarded for the final approval of IDOT in accordance with the rules governing the disbursement of MFT funds. POTENTIAL OBJECTION: While no firm objections have been received, some concerns have been raised that Kinney Contractors is not affiliated with the AFL-CIO. As with all City projects and MFT projects, prevailing wages are required of the contractor. IDOT procedures will require a rejection of all bids if the lowest qualified bidder is not accepted by local authorities. IDOT has confirmed Kinney Contractors as qualified to perform the required work.