R2001-208 AUTHORIZING AGREEMENT - Laserfiche WebLink

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5. C - PerForm reference checks on vendors selected for prequalifying demonstrations, and notify vendors not selected. 6. G -Prepare a list of minimum features for vendors to demonstrate. 7. C - Issue demonstration invitations to vendors, and notify vendors not selected. 8. G -Prepare task group members for vendors' presentations, facilitate presentations, and debrief City participants after each presentation. 9. G -Assess task group evaluations of vendors, make a recommendation on vendors to invite to respond to a request for proposals (RFP), and submit findings to the task group. Request for Proposal Development: 10. G -Amend the features checklist to incorporate items discovered in vendors' prequalifying demonstrations, and develop a questionnaire for the RFP that gives vendors an opportunity to demonstrate an understanding of the City's requirements. 11. G -Assemble a draft RFP, incorporating a description of the City's unique requirements, and review it with task group members. 12. C - Finalize the RFP, incorporating task group revisions and City "boiler plate" language on contractual requirements, distribute the RFP, and respond to vendors' questions. 13. G -Assist the City in responding to vendors' questions, as needed, during the proposal preparation process. The completion of all work included in this contract shall be as outlined in the Consultant's proposal of September 28, 2001, attached hereto and made a part of this agreement, unless otherwise expressly agreed to in writing by both parties. IV. TERMS AND CONDITIONS. A. This contract shall be governed according to the laws of the State of Illinois. B. Any Consultant software, equipment or consulting, programming, or management tools which may be furnished or utilized by Consultant in the performance of these services shall remain the property of Consultant and shall be immediately returned to Consultant ��I upon its request or upon completion of the services. I C. Neither party to this contract shall assign the contract or sublet in whole or in part to a li third party nor transfer, by operation of law or otherwise, any or all of its rights, !i responsibilities, duties, commitments, or obligations under the contract, without the I written consent of the other. a ',