R2001-205 AUTHORIZING SUBMISSION OF GRANT APPLICATION

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. STATE OF ILLINOIS HISTORIC PRESERVATION AGENCY GRANT AGREEMENT FINANCIAL FUNDING: Obligations of the State shall cease immediately if, in any fiscal year, the State of Illinois Legislature, the President, or the U.S. Congress fails to appropriate or otherwise make available funds for this contract. The State will use its best efforts to secure sufficient appropriations to cover this contract. The grantee acknowledges that this is a one-time grant which obligates neither the grantor nor the State of Illinois to provide further funding for completion or continuation of projects or ongoing costs of any future undertakings incurred by the grantee. FINANCIAL RECORDS: The Grantee shall maintain an adequate accounting system and auditing procedures to provide effective accountability and control of property, funds, and assets sufficient to meet grantee needs. If the grantee receives federal funds as a result of this Agreement, they shall comply with the Single Audit Act of 1984 and, if required under the Act, will forward the most recent audit performed under the Single Audit Act of 1984 to the Historic Preservation Agency with this signed agreement. CONTRACTING: The Grantee shall provide the Grantor with copies of Requests for Proposals, Requests for Bids, or other requests for goods or services exceeding $25,000 or for professional services exceeding $5,000. A copy of the resulting agreement shall be retained as part of the permanent grant record. Selected professional contractors must meet the minimum qualifications in 36 CFR Part 61. COMPENSATION: This Agreement will be paid on a reimbursement basis only upon receipt of acceptable proof of expenditure, except that the last 20% of the grant will be disbursed after Grantor's acceptance of final completion report in accordance with the applicable program manual. RETENTION OF RECORDS: The Grantee shall maintain and preserve for a period of five years after date of final payment to Grantee and during that period shall produce, upon request of the agency, all books, accounts, reports, files, data, electronic records, and other evidence pertaining to costs incurred by Grantee in connection with this agreement for the purposes of audit. The five year period begins after all payments, litigation, audits, and claims are closed. Records of durable property will be kept for five years beyond the final disposition date. AUDIT: IHPA reserves the right to require or conduct a Financial/Compliance Audit if it deems such action to be in the best interest of the State of Illinois. . _ _ �