R2001-115 AUTHORIZING EXECUTION OF AN AGREEMENT

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., �, �. z . Mass Transit Memorandum No. 061201-2 June 12,2001 , TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager Paul McChancy, Mass Transit Administrator �1tit� SUBJECT: Contract for Inspection of New Transit Coaches SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: contract to the lowest and most responsive and responsible bidder, Transit Resource Center. BACKGROUND: The City has awarded a purchase order to the Gillig Corporation for the delivery of 13 new transit coaches. The Federal Transit Administration(FTA)requires that these vehicles be inspected at the manufacturing plant, during construction. The entire cost of the inspections will be paid with grant funds provided by FTA and the Illinois Department of Transportation. Sealed bids for this contract were opened on June 8th. As shown in the attached bid summary, the bidders were judged on the amount of their bid and on their qualifications to perform the work. Transit Resource Center was found to have the lowest bid, and to be the most qualified bidder. Staff has contacted the references provided and found that previous clients were very satisfied with the firm's work. The alternative to this contract would be to send a staff inember to the manufacturer's facility in California. The staff person would need to make two trips to California and to stay there for up to five weeks. It appears that it is more efficient and cost effective to contract this work with a firm that has done this work in the past, and is familiar with the Gillig Corporation's production line. POTENTIAL No known objection to this Agreement. OBJECTION: INPUT FROM None OTHER SOURCES: STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME 100%of the cost of this contract will be paid with grant funds IMPLICATIONS: provided by the Federal Transit Administration and the Illinois Department of Transportation. No City funds are required.