R2001-40 AUTHORIZING A CONTRACT - Laserfiche WebLink

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FUNDING NEEDED FOR THE LOWEST BIDDER- Associated Constructors, LGC..........Total Bid: $1,388,900 The lowest total bid submitted on this project was $1,388,900. The low bidder and the architects have determined that the cost can be reduced by at least $92,000 by deleting unnecessary items and by substituting less expensive materials, without harming the appearance and value of the project. (For example, $10,000 can be saved by substituting pre-cast stone for the limestone specified by the architects. Pre-cast stone was used in building Champaign's multi-modal ; facility.) Any project amendments will be negotiated with the selected general contractor,before the contract is executed. I, If amendments reduce the cost of the facility by $92,000, then the remaining cost of the project would be $1,296,900. The joint FTA-IDOT grant budget for this project contains $1,093,125 in state and federal funds for the construction of this facility. (This ainount does not include the $40,000 budgeted for construction management.) An additional $30,289 in federal funds has recently been transferred to this project from unspent funds in another grant. (This "new" federal grant amount will require the addition of$7,573 in local matching funds.) If these federal and state grant funds ($1,123,414) and the required $7,573 local match are subtracted from the amended project cost, the remaining amount to be funded would be �165,913. Staff is making arrangements to apply for an additional $132,730 in federal funds for this project from the amount allocated to Decatur for FY-2001. This new federal grant will require the addition of $33,183 in state or local matching funds. The following sheet shows the federal funds allocated to Decatur for FY-2001, plus the required state or loca120% matching funds. The table shows the proposed use of those funds for a variety of projects,beginning with the dedication of$132,730 in federal funds ($165,913 total) to the construction of the multi-modal transportation facility. If additional state funds are requested, the IDOT grant must be approved and executed before the construction contract is signed. Since IDOT estimates at least a 3 to 4 month delay before a grant is executed, if state funds are to be used to match the FY-2001 federal funds, then the construction contract cannot be signed until at least June or July. $33,183 in state funds and $7,573 in local funds would be required. If only local funds are used to match the new federal funds, then the construction contract can be signed within two weeks (upon receiving concurrence from IDOT for the award of the contract). A total of$40,756 in local funds would be required.