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, , Page 2 <br /> "market price" for similar work and the work involved. City staff did discuss the project with a <br /> representative from Otto Baum to determine possible reasons for the cost difference. The basic <br /> reasons given were the cost and availability of the specified lumber to be used in the repair work; <br /> equipment rental to do the work; the labor associated with installing the new joist members; and <br /> the difficulty that could be expected in working in the building. <br /> It was decided by City staff based on this infortnation to reduce the scope of work in the . <br /> project. The reduction in work related to having repairs made to roof joists in Room 601 of the <br /> building and deferring roof repairs to other parts of the building that were not of immediate <br /> concern. The revised scope of wark was discussed with Christy-Foltz, Inc. and Otto Baum and <br /> each was asked to submit a proposal for the work. This was done to expedite the project and <br /> avoid the delays with advertising the project for bids a second time. Proposals were received <br /> from both firms. The proposal submitted by Christy-Foltz was in the amount of$38,076.00 and <br /> Otto Baum submitted a proposal in the amount of$39,862.00. The proposal from Christy-Foltz ' <br /> did not include bond costs. City staff contacted Christy-Foltz to advise them that performance <br /> and payment bonds would be required. Christy-Foltz stated that an additional $381 would have <br /> to be added to its proposal amount, increasing it to $38,457. After this adjustment, <br /> Christy-Foltz's proposal remains the lowest estimated cost for this work. The City needs to <br /> proceed with the roof repairs to ensure the roof is safe for this winter and the temporary shoring, <br /> that the City has been paying rental costs for, can be removed. <br /> There is an existing tenant in Room 601 that must be accommodated during construction to <br /> avoid interfering with his work area. This may result in overtime for off-hours work to avoid <br /> conflicting with the tenant's operations. If this occurs, the contractor may be entitled to overtime <br /> compensation. <br /> Funding for the repairs will be from the City's Contingency Fund. <br /> It is recommended by staff that the City Council approve the attached resolution awarding a <br /> contract for the roof repairs to the Business Center of Decatur Building, Capital Project Number <br /> 9951, to Christy-Foltz, Inc. in the amount of$38,457.00 and that the City Manager be authorized <br /> to execute the contract. <br /> City staff will be in attendance at the City Council meeting to answer questions that the <br /> Council members may have. <br /> attach: 2 <br /> cc: John W. Couter, Corporation Counsel <br /> Beth B. Couter, Finance Director <br /> Donna D. Bland, Business Center of Decatur <br /> John Clark, H. L. Chastain <br /> Larry Baffard, Christy-Foltz <br /> Don Allen, Otto Baum <br />