R99-126 AUTHORIZING ADVERTISEMENTS

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COMMUIVITY DEVELOPMENT MEMORANDUM NO. 99-186 July 28, 1999 TO: Honorable Mayor Terry M. Howley and City Council Members ' FROM: James L. Williams, Jr., City Manager � Cecil A. Collins, Jr., Director of Community Developmen�� William B. Turner, Building Inspections Supervisor � SUBJECT: Emergency Generator for Public Transit While preparing for the contingency plan for the yeax 2000 for the Transit Division, it was discovered that the loss of outside power would significantly cripple the ability of the Transit Facility to provide any type of transportation operation or maintenance. The fuel dispensing system for the vehicles will not operate without electrical power. The overhead doors in the service bays are too large to allow manual operation and are not equipped with alternate opening equipment. The heating system in the building has computerized equipment which is not date sensitive. This will still not operate without au�liary power. To provide service, minimal electricity will be required. Sta.ff has specified that the unit be portable so it can be moved to whatever location requires auxiliary power at that time. The unit was sized to provide ma�mum power required at any given location although it is not large enough to power all equipment and locations of the Transit Division. It was suggested that the City contact a manufacturer directly about purchasing a unit and contact someone else to install the unit. It was felt that a significant savings could be realized with this procedure. We are asking for authorization to solicit bids for the generator. Although present policy does not require City Council approval to solicit the bids, it is being submitted to be in full compliance with the Federal Transit Administration and Illinois Department of Transportation regulations so that we may apply for funding reimbursement. After the bids are received, authorization for purchase will be submitted to Council.